Coordinator, OAR and Development
Reporting to the Secretary of the Academy and the Director of Development, this individual provides a wide range of executive-level administrative support including: preparation of regular reports on all fundraising priorities; preparation and tracking of gift reminders for major donors (quarterly); serve as the liaison for Development and the Head of School’s office particularly related to travel, prospect visits, briefings and accurate and timely submission of required materials; management of the Secretary and Director’s calendars, including scheduling meetings, coordinating logistics, researching and preparing materials, making travel arrangements, providing accurate and timely itineraries and back-up materials for donor visits; prepare officer reports and financial data; prepares correspondence; drafts memos/letters/emails; record minutes of meetings; input and track Head of School communications, with appropriate follow-up; organize vacation and phone coverage for team; prepare travel expense reimbursements; oversee event logistics; maintain office supply inventory; also provide general clerical support (filing, faxing, mailings, etc.) as required.
Requirements: Requires strong computer skills, flexibility, multitasking, excellent interpersonal skills, commitment to customer service, project coordination experience, and the ability to work well with all levels of the Academy community.
Skills/Qualifications: Microsoft Office Skills (Word, Excel, Power-point, Publisher); experience with fundraising software a plus; office machines experience (faxes, copiers, computers and printers); writing and editing skills, supply management, scheduling, organization, time management with an ability to prioritize, travel logistics, be a self-starter, dependable and perform at a high level of accuracy while maintaining confidentiality. Must have a professional demeanor; highly industrious with strong work ethic and ability to be flexible in time of organizational transition.
• Bachelor's degree in a related field.
• A minimum of three years' experience in an executive-administrative position, preferably in an educational environment, or related relevant experience
• Proficiency in Microsoft Word, Excel and PowerPoint. Database management experience using Razor’s Edge or Agilon experience a plus
• Excellent verbal and written communications skills
• Ability to organize and prioritize work in an ever-changing environment
• Ability to work independently with little supervision
• Excellent interpersonal skills
• Some evening and weekend work related to special events and meetings required
• Demonstrated interest in fundraising, alumni engagement or related fields preferred.
The Office of Academy Resources represents the intentionally diverse and inclusive Phillips Academy community. We are committed to being a welcoming workplace and we encourage applications from individuals who reflect the diverse identities found among our students, faculty, staff, and alumni, including race, ethnicity, gender identity, socio-economic status, ability/disability, sexual orientation, and national origin.
Occasional evening and weekend work may be required to meet deadlines as well as to collaborate with OAR colleagues to serve our campus, alumni, and parent constituencies.
As the COVID-19 pandemic persists, our top priority is safety.
Accordingly, the Academy will require, subject to disability and religious
accommodation exceptions under federal and state law, that all new employees be
fully vaccinated against COVID-19.
Phillips Academy is an equal opportunity employer. Phillips
Academy is an intentionally diverse and inclusive residential community
“committed to creating an equitable and inclusive school in which students from
diverse backgrounds, cultures, and experiences—including race, ethnicity,
nationality, gender, socioeconomic class, sexual orientation, gender identity,
religion, and ability—learn and grow together.” The ideal candidate supports
the inclusive and diverse nature of the community. Any offers of employment
will be contingent upon successful CORI/SORI and fingerprinting background
checks as well as unrestricted authorization to work in the United States.