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Coordinator, Regional Based Programs

Provide executive-level administrative support to Regional-Based event programming, led by the Director of Regional-based engagement and the wider regional program portfolio.

This position will has four primary functions: 
1) provide executive-level administrative support to the director;
2) serve as the logistical contact for the regional event program of the Office of Alumni Engagement;
3) provide overall operational support for the Regional event Program of Phillips Academy: and 4) and support the other programs of the Alumni Engagement Team as assigned.   
Other duties as assigned.

Specific responsibilities:
Reporting to the Director, this colleague provides a wide range of executive-level administrative support including: preparation of invitations for all regional events; regular attendance reports on all upcoming regional events; tracking of regional event invitations and reminder; serve as the liaison for Regional Team across the Office of Alumni Engagement and OAR, briefings and accurate and timely materials needed for regional events; management of calendars and budgets; prepare travel expense reimbursements; also provide general clerical support (filing, mailings, etc.) as required.  This job can also include volunteer management opportunities.

Requirements:  Requires strong computer skills, flexibility, multitasking, excellent interpersonal skills, commitment to customer service, project coordination experience, and the ability to work well with all levels of the Academy community.  Ability to work evening and weekends as scheduled with advanced notice.  A successful candidate will have a team-based mindset and enjoys interacting with colleagues and alumni

Skills/Qualifications: Microsoft Office Skills (Word, Excel, Power-point, Publisher); experience with database platforms and the ability to onboard new programs ; writing and editing skills, supply management, scheduling, organization, time management with an ability to prioritize, be a self-starter, dependable and perform at a high level of accuracy while maintaining confidentiality.  Must have a professional demeanor; highly industrious with strong work ethic and ability to be flexible in time of organizational transition.


Bachelor's degree strongly preferred
-A minimum of three years' experience in an executive-administrative position, preferably in an educational environment, or related relevant experience
-Proficiency in Microsoft Word, Excel and PowerPoint. Database management experience using Razor’s Edge or Agilon experience a plus
-Excellent verbal and written communications skills
-Ability to organize and prioritize work in an ever-changing environment
-Ability to work independently with little supervision
-Excellent interpersonal skills
-Some evening and weekend work related to special events and
meetings required;
-Demonstrated interest in events, alumni engagement or related fields preferred.
Occasional evening and weekend work may be required to meet deadlines as well as to collaborate with OAR colleagues to serve our campus, alumni, and parent constituencies.
Phillips Academy requires that all faculty, staff, and administrators, subject to disability and religious accommodation exceptions under federal and state law, be up to date with their COVID vaccination, which includes any boosters that have been added to meet the CDC definition of up to date which now includes the new bivalent booster.

Phillips Academy is an equal opportunity employer. Phillips Academy is an intentionally diverse and inclusive residential community “committed to creating an equitable and inclusive school in which students from diverse backgrounds, cultures, and experiences—including race, ethnicity, nationality, gender, socioeconomic class, sexual orientation, gender identity, religion, and ability—learn and grow together.” The ideal candidate supports the inclusive and diverse nature of the community. Any offers of employment will be contingent upon successful CORI/SORI and fingerprinting background checks as well as unrestricted authorization to work in the United States. 

Phillips Academy | 180 Main St. Andover, MA 01810 | 978-749-4000 |