Job Details

The Donor Relations Coordinator supports all aspects of the Academy’s high profile, high-impact stewardship and recognition program.  This role provides comprehensive administrative and operational support of the acknowledgement process including preparation and writing drafts of personalized gift acknowledgments and other communications on behalf of Academy leadership.  The Coordinator also supports all aspects of the Donor Relations Department functions as needed.

MINIMUM JOB QUALIFICATIONS:

•  Bachelor’s degree in a related field.
• A minimum of 3 years relevant experience in a fast paced, professional environment.Prior fundraising, donor/alumni engagement or related experience a plus.
• Proficiency in Excel, Microsoft Word with an emphasis on mailings and mail merges, Powerpoint and CRM software.
• Experience or strong interest in writing required.
• Excellent interpersonal skills and the ability to communicate clearly and effectively.
• Ability to work independently and with little supervision. Demonstrated attention to detail, resourcefulness and problem-solving skills.

ESSENTIAL FUNCTIONS/PRIMARY DUTIES AND RESPONSIBILITIES:
The Donor Relations Coordinator will be responsible for:

• Research and produce timely and accurate acknowledgements from Academy leadership on a weekly basis.
• Supporting the planning and execution of donor relations events.
• Ensuring timely and accurate data entry related to the department’s activities.

Other general support duties and project-specific support as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

The Donor Relations Coordinator must be highly organized and detail-oriented, have excellent written, verbal, and interpersonal skills, be proficient in data entry and common business productivity tools, excel in customer service, and possess the ability to take initiative and collaborate well with a variety of internal and external stakeholders in an educational setting. Experience with non-profit advancement databases and with the production of large mailings highly desired.

WORKING ENVIROMENT:
Occasional night and weekend work is required for events, and may also be required to serve our campus, alumni, and parent constituencies.

Phillips Academy requires that all student-facing faculty, staff, and administrators, subject to disability and religious accommodation exceptions under federal and state law, be up to date with their COVID vaccination, which includes any boosters that have been added to meet the CDC definition of up to date which now includes the new bivalent booster.

Phillips Academy is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender expression, gender identity, age, physical or mental disability, genetic information, veteran status, military service, application for military service or any other characteristic protected by law. Any offers of employment will be contingent upon successful CORI/SORI, ADP (RMV) and fingerprinting background checks as well as unrestricted authorization to work in the United States.